BFA504 Accounting Systems and Processes
Assessment 3: Xero Case Study
Due: 13th October 11.59pm
Cargo ‘n Denim Pty Ltd is a Tasmanian small to medium sized enterprise (SME) and they have decided to convert their manual system of bookkeeping to an online system using Xero. Cargo ’n Denim has two stores (one in Hobart, and one in Launceston). They have previously been operating since 1st July 2018, but as the Launceston store opened on 1st July
2019, they haven’t previously had financial figures for each store. They would now like to have financial reports for both stores from 1st July 2019 (note: inventory is not recorded per store).
XERO work
Note: This is an individual assignment not a group assignment.
Using the Xero assignment link forwarded to your email:
1) Setup the company with details as provided and add your student number to the company name.
2) Add opening balances as provided on balance sheet statement and stock balances as at 30th June 2019.
3) Setup supplier, customer and employee records as provided.
4) Setup items for stock sold.
5) Enter all transactions provided for July 2019.
6) Import bank statement provided on MYLO to Xero and complete bank reconciliation as at 31st July 2019. Export bank reconciliation summary as at 31st July 2019 to PDF.
7) Export Aged Payables (detail) to PDF as at 31st July 2019.
8) Export Aged Receivables (detail) to PDF as at 31st July 2019.
9) Export Inventory Item Summary to PDF as at 31st July 2019.
10) Export Balance Sheet to PDF as at 31st July 2019.
11) Export company Profit and Loss Report to PDF for period 1st July-31st July 2019.
12) Export Profit and Loss Report to PDF showing profit/loss for both the Hobart store and the Launceston store for period 1st July-31st July 2019.
Submissions required:
• Submit all required XERO reports in PDF to the MyLo drop box.
• Complete all transactions in Xero data file via assignment link provided.
(Total 50 marks)
COMPANY DETAILS
Name: Cargo ‘n Denim Pty Ltd (+ your student number)
Address: 386 Rivulet Rd
South Hobart TAS 7004
Line of business: Clothing Retailing
Ph: 62 934 112
Email: admin@cargondenim.zz
Website: http://www.cargondenim.com.zz
ABN: 84 111 122 223
ACN: 84 111 122 223
TFN: 115 129 559
Cargo ‘n Denim Pty Ltd
Balance Sheet as at 30th June 2019

HISTORICAL BALANCES AS AT 30/6/19
Unpaid Sales as at 30/6/19
Date Transaction Inv # Amount inc GST
1/06/2019 Parks and Wildlife 452 $7,645.55
$7,645.55
Unpaid Purchases as at 30/6/19
Date Transaction Inv # Amount inc GST
1/06/2019 DataWorld 5548 $154.00
4/06/2019 Shush Clothes Importer 125 $45,025.00
29/06/2019 Orora Energy H01668 $332.97
21/06/2019 DataWorld 5701 $498.35
30/06/2019 Hobart Rentals Jun-19 $2,100.00
$48,110.32

SUPPLIERS
Supplier 1 Supplier 2 Supplier 3 Supplier 4 Supplier 5 Supplier 6 Supplier 7
Name Shush Clothes Importer Orora Energy DataWorld Hobart Rentals Launceston Rentals Aust. Taxation Office Super Clearing House
Address 22 Smiths Road 11 Forest St 175 Smith Street Level 2/89 Brisbane St Level 2/54 Mako St GPO Box 982 GPO Box 1156
City Melbourne Hobart Rosny Hobart Launceston Hobart Melbourne
State VIC TAS TAS TAS TAS TAS VIC
Postcode 3000 7000 7018 7000 7250 7000 3000
Country Australia Australia Australia Australia Australia Australia Australia
Phone#1 9242 2666 1800 556884 0417 659 782 03 6234 5500 6385 5650 137226 137565
Contact Rahoul Jen Jason Renae Terry Jan
Credit Limit $100,000 $3,000 $1,000 $5,000 $5,000
Account number S001 S002 S003 S004 S005 S006 S007
ABN# 53 569 321 934 88 512 983 965 25 889 425 364 55 223 884 221 34 256 884 428 56 598 465 281
Tax Code GST GST GST GST GST N-T N-T
Terms 30 30 14 14 14 30 30
Discount Days 14 0 0 0 0
% Discount for early payment 5% 0 0 0 0
Bank account# 001-696 445489 010-556 66499 010-556 55659 010-558 48899 050-183 926124 005-569 56565 001-564 23568
Bank account name Shush Clothes Importer Orora Energy DataWorld Hobart Rentals Launceston Rentals Aust. Taxation Office Super Clearing House

CUSTOMERS
Customer 1 Customer 2 Customer 3
Name Parks and Wildlife Hobart City Council Launceston Council
Address 222 Grove Street GPO Box 803 18-20 St John Street
City Bellerive Hobart Launceston
State TAS TAS TAS
Postcode 7018 7001 7250
Country Australia Australia Australia
Phone#1 03 6245 6600 03 6238 2711 6323 3000
Contact Steve Dave Jenny
Credit Limit $50,000.00 $50,000.00 $50,000.00
Tax Code GST GST GST
Terms 30 days 30 days 30 days
Discount Days 0 0 0

EMPLOYEES
Employee 1 Employee 2
Name Jenny Brooks Marie Tolby
Address 89 Rivers Road 78 Bright Street
City Newstead Lindisfarne
State TAS TAS
Postcode 7250 7015
Country Australia Australia
Phone#1 0401 565 228 0411 569 952
Email jbrooks@gmail.zz mtolby@gmail.zz
Date of Birth 22/07/1996 18/11/1999
Sex Female Female
Start Date 1/07/2019 1/07/2018
Role Manager – Launceston Manager – Hobart
Wages $28.00/hour $32.00/hour
Pay Frequency Fortnightly Fortnightly
Status Permanent Full time Permanent Full time
Pay Item Ordinary Hours Ordinary Hours
Hours per week 38 38
Superannuation Fund Tasplan Tasplan
Tax File Number 995461474 995875264
Super Member Number 956G 2568
Tax Free Threshold Yes Yes
Bank account# 010-150 55655 020-456 654122
Bank account name J Brooks M Tolby
Opening balances-annual leave 0 152
Opening balances-personal leave 0 76
Opening balances-LSL 0 56.25
Annual Leave 152 hours/year 0.495
Personal Leave 76 hours/year 76 hours/year
Long Service Leave 56.25 hours/year 56.25 hours/year

Stock on Hand 30/6/19
Item Name Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt
Size Size XS Size S Size M Size L Size XL Size XS Size S Size M Size L Size XL
Item Number 001C 002C 003C 004C 005C 001D 002D 003D 004D 005D
Quantity on Hand 30/6/19 352 302 332 350 319 299 300 375 465 315
Cost inc GST $13.00 $13.50 $14.00 $15.00 $16.00 $12.00 $12.50 $13.00 $13.50 $14.00
Sale Price inc GST $28.60 $29.70 $30.80 $33.00 $35.20 $26.40 $27.50 $28.60 $29.70 $30.80
Value on Hand Inc GST $4,576.00 $4,077.00 $4,648.00 $5,250.00 $5,104.00 $3,588.00 $3,750.00 $4,875.00 $6,277.50 $4,410.00

INVENTORY ITEMS & SALES
Location Hobart Launceston Hobart Launceston Hobart Launceston Hobart Launceston Hobart Launceston
Size Size XS Size XS Size S Size S Size M Size M Size L Size L Size XL Size XL
Item Number 001C 001C 002C 002C 003C 003C 004C 004C 005C 005C
Item Name Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt Cargo Shirt
Cost inc GST $13.00 $13.00 $13.50 $13.50 $14.00 $14.00 $15.00 $15.00 $16.00 $16.00
Sale Price inc GST $28.60 $28.60 $29.70 $29.70 $30.80 $30.80 $33.00 $33.00 $35.20 $35.20
Quantity cash sales w/e 5/7/19 18 6 2 3 15
Value $514.80 $178.20 $61.60 $99.00 $528.00
Quantity cash sales w/e 12/7/19 7 8 5 3
Value $200.20 $246.40 $165.00 $105.60
Quantity cash sales w/e 26/7/19 10 16 20 12 15
Value $286.00 $475.20 $616.00 $396.00 $528.00
Quantity cash sales w/e 31/7/19 2 10
Value $57.20 $330.00
Credit Sales
Parks and Wildlife Qty 10 15 27 8 5
Parks and Wildlife Value $286.00 $445.50 $831.60 $246.40 $165.00
Hobart City Council Qty 80 250 150 250 100
Hobart City Council Value $2,288.00 $7,425.00 $4,620.00 $8,250.00 $3,520.00
Launceston Council Qty 20 120 150 250
Launceston Council Value $572.00 $3,696.00 $4,950.00 $8,800.00

INVENTORY ITEMS & SALES
Location Hobart Launceston Hobart Launceston Hobart Launceston Hobart Launceston Hobart Launceston
Size Size XS Size XS Size S Size S Size M Size M Size L Size L Size XL Size XL
Item Number 001D 001D 002D 002D 003D 003D 004D 004D 005D 005D
Item Name Denim Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt Denim Shirt
Cost inc GST $12.00 $12.00 $12.50 $12.50 $13.00 $13.00 $13.50 $13.50 $14.00 $14.00
Sale Price inc GST $26.40 $26.40 $27.50 $27.50 $28.60 $28.60 $29.70 $29.70 $30.80 $30.80
Quantity cash sales w/e 5/7/19 9 14 20 30
Value $237.60 $369.60 $572.00 $891.00
Quantity cash sales w/e 12/7/19 10 18 10 25 15
Value $264.00 $495.00 $297.00 $770.00 $462.00
Quantity cash sales w/e 26/7/19 10 50 50 12 10
Value $264.00 $1,430.00 $1,430.00 $356.40 $297.00
Quantity cash sales w/e 31/7/19 8 6 9 5
Value $211.20 $165.00 $277.20 $154.00
Credit Sales
Parks and Wildlife Qty
Parks and Wildlife Value $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Hobart City Council Qty
Hobart City Council Value $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Launceston Council Qty
Launceston Council Value $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

TRANSACTIONS JULY 2019
Date Transaction Details Amount inc GST
1/07/2019 Point of sale (POS) system purchased for Hobart branch from ABHiFi by EFT from cheque account. Depreciation: straight line, 25% per year. Warranty expiry 1/7/21, serial number 000258898, tax depreciation $0. Inv 877 $22,000.00
1/07/2019 Loan approved by bank and funds received. KOD556445 $44,000.00
1/07/2019 Point of sale (POS) system purchased for Launceston branch from ABHiFi by EFT from cheque account. Depreciation: straight line, 25% per year. Warranty expiry 1/7/21, serial number 000265522, tax depreciation $0. Loan approved by bank ref. number KOD556445. Inv 878 $22,000.00
2/07/2019 Purchase on credit from Shush Clothes Importer by Launceston branch Inv L125 $23,700.00
100 x Cargo Shirts size XS
100 x Cargo Shirts size S
200 x Cargo Shirts size M
200 x Cargo Shirts size L
250 x Cargo Shirts size XL
100 x Denim Shirts size XS
100 x Denim Shirts size S
200 x Denim Shirts size M
200 x Denim Shirts size L
250 x Denim Shirts size XL
2/07/2019 Received & paid rental invoice by EFT for July for Launceston rental from Launceston Rentals Inv J445 $1,900.00
2/07/2019 Received EFT payment from Parks and Wildlife June invoice $7,645.55
2/07/2019 Credit sale to Parks and Wildlife (Hobart) as per inventory list Inv 566 $1,563.10
3/07/2019 Received & paid rental invoice by EFT for July from Hobart Rentals Inv JUL19 $2,100.00
4/07/2019 Credit purchase from DataWorld for intranet connection (Hobart $150.00 inc GST, Launceston
$140.00 inc GST) Inv 2899 $290.00
5/07/2019 Banked weekly cash sales Hobart as per inventory list CS0068 $2,129.60
5/07/2019 Banked weekly cash sales Launceston as per inventory list CS0069 $1,322.20
12/07/2019 Banked weekly cash sales Hobart as per inventory list CS0070 $1,883.20
12/07/2019 Banked weekly cash sales Launceston as per inventory list CS0071 $1,122.00
15/07/2019 Paid fortnightly wages for period 1/7-14/7/19 from cheque account as follows: 1/7/19-14/7/19 $3,634.00
J Brooks 76 hours
M Tolby 76 hours
15/07/2019 Purchase invoice on credit from Shush Clothes Importer by Hobart branch: Inv H156 $17,300.00
300 x Cargo Shirts size L
200 x Cargo Shirts size M
200 x Cargo Shirts size XS
300 x Cargo Shirts size S
150 x Denim Shirts size M
100 x Denim Shirts size XL
16/07/2019 Bought milk and coffee (staff amenities) from Coles for Hobart lunchroom on credit card linked to bank account Receipt 07002 $6.20
17/07/2019 Purchased Hobart office stationery from Office Works on credit card linked to bank account Receipt D569 $140.00
26/07/2019 Banked weekly cash sales Hobart as per inventory list CS0072 $3,471.60
26/07/2019 Banked weekly cash sales Launceston as per inventory list CS0073 $2,607.00
28/07/2019 Paid PAYG and GST owing for last quarter to ATO (BAS Q4 2019) $10,618.40
31/07/2019 Banked weekly cash sales Hobart as per inventory list CS0074 $545.60
31/07/2019 Banked weekly cash sales Launceston as per inventory list CS0075 $649.00
29/07/2019 Credit sale to Parks and Wildlife (Launceston) as per inventory list Inv 567 $411.40
29/07/2019 Paid fortnightly wages from cheque account as follows: 15/7/19-29/7/19 $3,634.00
J Brooks 76 hours
M Tolby 76 hours
31/07/2019 Paid DataWorld via EFT inv 5548 Inv 5548 $154.00
31/07/2019 Paid Shush Clothes Importer via EFT Inv 125 $45,025.00
31/07/2019 Credit sales to Hobart City Council as per inventory list Inv 386 $26,103.00
31/07/2019 Payroll liabilities paid by EFT:
July Super (paid to Super Clearing House) $866.40
31/07/2019 Credit sales to Launceston Council as per inventory list Inv 387 $18,018.00
31/07/2019 Bank fees on cheque account (GST free) July $7.50
31/07/2019 End of month adjustment : depreciation $847.00

Cargo ‘n Denim Pty Ltd Statement of Account with
NAB Bank, Melbourne, Australia
Account # 050-117 24693
July 2019 Date Transactions Debit Credit Balance
1/07/2019 Opening balance 91,666.59 Cr
1/07/2019 AB HiFi 22,000.00 69,666.59 Cr
1/07/2019 AB HiFi 22,000.00 47,666.59 Cr
1/07/2019 Auth. Transaction KOD556445 44,000.00 91,666.59 Cr
2/07/2019 Launceston Rentals 1,900.00 89,766.59 Cr
2/07/2019 Parks and Wildlife 7,645.55 97,412.14 Cr
3/07/2019 Hobart Rentals 2,100.00 95,312.14 Cr
5/07/2019 Cash deposit 2,129.60 97,441.74 Cr
5/07/2019 Cash deposit 1,322.20 98,763.94 Cr
12/07/2019 Cash deposit 1,883.20 100,647.14 Cr
12/07/2019 Cash deposit 1,122.00 101,769.14 Cr
15/07/2019 Electronic Payment 3,634.00 98,135.14 Cr
16/07/2019 Coles 6.20 98,128.94 Cr
17/07/2019 OfficeWorks 140.00 97,988.94 Cr
26/07/2019 Cash deposit 3,471.60 101,460.54 Cr
26/07/2019 Cash deposit 2,607.00 104,067.54 Cr
28/07/2019 ATO 10,618.40 93,449.14 Cr
29/07/2019 Electronic Payment 3,634.00 89,815.14 Cr
31/07/2019 Cash deposit 545.60 90,360.74 Cr
31/07/2019 Cash deposit 649.00 91,009.74 Cr
31/07/2019 Data World 154.00 90,855.74 Cr
31/07/2019 Shush Clothes Importer 45,025.00 45,830.74 Cr
31/07/2019 NAB 7.50 45,823.24 Cr
31/07/2019 Super Clearing House 866.40 44,956.84 Cr
31/07/2019 Closing balance 44,956.84 Cr
Date of issue Page No. Total debits Total credits
31/07/2019 1 112,085.50 65,375.75

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