IT PROJECT MANAGEMENT Assessment two:
This assessment task (worth 35 per cent of the total mark for the unit) requires you to take on the role of an IT Project Manager to produce a Project Plan for your employer, Valhalla University Information Systems Consulting. In this instance the Plan provides a detailed overview of a proposed project. It is being developed to provide the client with a detailed insight into how the project will be managed so they can determine if they will approve the project to proceed as described in the Plan. This is an individual assessment task.
You work as a project manager for an IS consulting firm based in Footscray, Valhalla University Information Systems Consulting (VUISC). You have worked at there for four years. The company has been in operation for several years and has a range of employees including consultants, administrative staff, project managers, programmers, testers, business analysts, help-desk staff, technical support staff who specialise in system installation and technical writers and trainers who focus on up user training and professional development. The company provides information systems consultancy and project management services. For the purposes of this assessment task consider your tutor and lecturer to be your VUISC managers. They can clarify any queries you may have.
A detailed client scenario is available on VU Collaborate. It describes a client iPics who run an Australian Photography business. They have asked VUISC to manage the implementation of SAP Business One.
Review the scenario above carefully before you begin to begin to prepare your Plan. Ask your lecturer or tutor (your VUISC manager) if you have any questions or require any clarification about the scenario. Review the VUIS Consulting Project Plan Template.docx file provided on VU Collaborate. Complete every section of the template removing all prompts (and square brackets) and replacing them with your responses to the scenario. You must develop a schedule for the project comprising at least 50 tasks using Microsoft Project 2010.
This assessment task is due for submission via Turnitin prior to the start of classes on 26 jan 2018. You must submit three files: a copy of a completed assessment declaration sheet (including ticks acknowledging the declaration has been read and understood) as a separate Word document, a copy of the MS Project 2010 .mpp schedule and your complete Project Plan in the VUISC template in Word format. Note that this submission requires the use of a template and a scenario. In some cases significant similarity results for your Plan may be acceptable. However, you must not have direct matches to the scenario document, internet sources or other student submissions in your work (the Plan). Please do not leave your submission to Turnitin to the last moment and contact your tutor for advice if you are concerned about your Turnitin report.
VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
[Insert table of contents here: use references>table of contents]
[Insert one to two paragraphs of contextual information required to introduce what is included in the plan. E.g. why has the plan been written and what does it contain]
[Define the aims and objectives of the project and outline what the major deliverables and quality standards of/for the project will be. List the quality standards required for client acceptance of each deliverable in table format. Indicate how quality standards will be measured/assessed where possible in your table. Ensure you describe assumptions and any known exclusions from the project scope. This section should be two to three paragraphs in length and include the aforementioned table. Satisfactory solutions will include at least three deliverables with corresponding quality standards and assessment methods. Better solutions will include six or more]
[Outline the business need that the project addresses. Why is the project needed? Justify the project. Describe at least three expected benefits in a table format – including current status and measures/process for assessing benefit realisation. You must also note at least two expected dis-benefits – projected negative outcomes of the project (e.g. reduced productivity). Better solutions will have six or more benefits and four or more dis-benefits. This section should be two to three paragraphs in length]
Project Schedule and Approach (Rollout strategy)
[Describe (using general terms/business language that can be easily understood by the client) how the project will be conducted, what the major phases of the project are, what they entail and how long each phase, and the entire project, will take. This section should be two to three paragraphs in length and include the aforementioned schedule and a table presentation of high-level tasks and milestones.]
[Furthermore, a project Gannt chart showing the tasks, duration, times, critical path, predecessors and resources. Use MS Project 2010 to generate your schedule and point out key features of the schedule in clear language that the client can understand. Describe assumptions as required. Your schedule must contain at least 50 tasks, three milestones and three phases. Better solutions will include 75 or more tasks, six milestones and four or more phases.]
[Include a complete role and responsibility matrix for all human resources assigned as part of the project. Generate a report/s using MS Project 2010 that shows how resources are used in the project and introduce the report/s and the matrix describing what they show and what the key features of each report/matrix are in clear language that the client can understand. Describe assumptions as required. This section should be one to two paragraphs in length and include the aforementioned table/matrix and reports. Your matrix must include at least eight entries. Better solutions will contain 14 or more]
[Include an itemised budget summarising the cost of the project. Use MS Project reports. Introduce the reports describing what they are in language that the client can understand. You must describe several of the most expensive costs to the project and justify them prior to presenting the report. Describe assumptions as required. This section should be one to two paragraphs in length and include the aforementioned report]
[Include a risk register that highlights at least five risks that may impact the project. Better solutions will present eight or more risk entries. Introduce the risk register (explain what it is so that the client can understand the information presented). This section should be one to two paragraphs in length and include the aforementioned table/register]
[Include a communications matrix that highlights at least five communication activities required for the project. Better solutions will present eight or more entries. Introduce the communications matrix (explain what it is so that the client can understand the information presented). This section should be one to two paragraphs in length and include the aforementioned table/register]
[Include a brief summary of the facts presented in your plan as a conclusion. It should be one or two paragraphs in length.]